It is not surprising that payroll accounting is one of the first HR areas to be outsourced by companies, as it can save valuable time and increase labor productivity. Better cost control, simplicity, security and efficiency are other benefits that should not be neglected. Here we highlight the top 5 reasons that speak for payroll outsourcing.
1. Outsourcing of non-value-added activities
In-house payroll accounting is an administrative task and not a business function associated with a profit center. Payroll processing and ensuring and complying with the latest legislation, along with processing employee requests and generating reports, are all payroll functions that take time away from other business operations and are not value-adding. By outsourcing payroll, companies have more time and energy for their core competencies, which increases their efficiency.
2. Cost control
As a rule, the costs of outsourcing payroll accounting are lower than with an in-house solution. This is because outsourcing incurs scalable costs. Since the final price is based on the number of actual bills, there are fixed prices per bill, which ensures a high level of cost transparency. The in-house variant is different: Here, a fixed salary must be paid, regardless of whether the employee is sick, on vacation or on maternity leave. In addition, there are ancillary costs such as room rent, office equipment, electricity consumption and – most importantly – training costs. This fact was confirmed by Deloitte’s Global Outsourcing 2020 study: cost savings are the primary driver when outsourcing is currently considered as an option.
3. Avoid penalties with the help of a team of experts
Employees who are not always up to date in wage law carry a high risk of making serious mistakes. Legally incorrect or late invoices result in high penalties for the company. For this reason, well-trained employees are particularly important in payroll accounting. A team of experts at the service provider is always familiar with the innovations in legislation as well as in tax, contribution and certification systems. In addition, the company benefits from the service provider’s experience from many years of serving several clients. The external partner is familiar with many different situations and can quickly offer solutions.
4. Latest billing software at all times
To avoid incorrect billing, it is essential to work with the latest billing software at all times. The software includes calculations and legal situations and must therefore always be kept up to date. This and the constant maintenance of the software can be a real cost and time factor for small and medium-sized companies. By outsourcing the processes, the company no longer needs its own billing software. The purchase and maintenance are the responsibility of the service provider.
5. Data Security
As remote work has become the norm as a result of Covid-19, companies have been forced to rethink their safety protocols. This required the introduction of new tools, technologies and processes – especially for sensitive data. Few companies were able to manage this situation better than outsourced providers, as they were already performing their tasks remotely before the pandemic. Payroll providers protect and store data on highly secure servers and use state-of-the-art encryption technologies to ensure the safety of sensitive information.
Outsourcing pays off
Companies gain secure and cost-efficient processes by outsourcing payroll accounting! In particular, the know-how and professionalism of a specialized service provider, which is up-to-date at all times, are unbeatable. This and the prospect of having the BPO service provider on the company’s side as a strategic partner for innovations, process optimizations or robotic process automations (RPA) form a promising offer.
What experiences have you had with payroll outsourcing? We look forward to your comments.
Image Credit: Unsplash, Photographer: Raj Rana
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